By Emma Lewis, bOnline
Serviced offices mean that many different people from different businesses (or freelancers) can work in the same office at once. They’ve seen a rise in popularity since the pandemic, as working styles have become more fluid and fewer people work in an office full time.
What Are Serviced Offices?
Serviced offices are fully equipped, flexible workspaces that offer everything a business needs to run day-to-day. Generally this is things like reception services, high-speed internet, furniture and utilities. Businesses and other professionals then just pay a package price for use.
Serviced office spaces offer short-term contracts and room to grow, making them ideal for businesses looking to avoid the hassle of long leases and maintenance. Well-known companies like WeWork, Spaces and Regus offer serviced offices, making it simple for businesses of any size to find a ready-to-use, professional place to work. Whether you’re a startup, sole trader or a growing company, these spaces provide a cost-effective, convenient solution with extra perks like kitchen facilities, lounges, breakout spaces and shared meeting rooms.
Why Does VoIP Work So Well For Serviced Offices?
VoIP (Voice over Internet Protocol) is a game-changer for serviced offices as it offers a more cost-effective, flexible way to manage a business’s communication needs. Unlike traditional phone lines, VoIP uses the internet to make and receive calls making it a much easier option with fewer maintenance costs. There are also then no more worries about the landline shutdown. In a serviced office setup, this is a massive benefit as companies can avoid the complexities of having to set up and maintain a traditional phone system while still getting all the features they need to stay connected, such as call forwarding, voicemail, hold music, CRM integration, access to call analytics data and more.
For businesses that operate in serviced offices, VoIP adds a layer of flexibility that makes it easy to scale up or down as required. Whether a company needs additional phone lines for a growing team or fewer as they downsize, VoIP services can adjust quickly, often just by logging on to the online dashboard and adding or deleting users. This flexibility is especially useful in serviced office spaces where businesses need to adapt without the hassle of long-term commitments or expensive, convoluted setups.
VoIP also enhances the overall efficiency and professionalism of businesses in serviced offices. It can integrate seamlessly with other communication tools like email, messaging and video conferencing, creating a unified platform where communication is all in one place. This can help teams collaborate better, whether they’re in the office or working on the go. With features like call menus, diverts and easy-to-manage mobile apps, VoIP helps businesses present a polished image to clients whilst also offering the convenience of managing communications from anywhere. This makes it a great fit for the dynamic nature of serviced offices.
How Can Serviced Offices Get A VoIP Digital Phone System?
Getting a VoIP phone system for a serviced office is generally fairly straightforward. Many serviced office providers offer VoIP solutions as part of their package, so all you need to do is ask when booking your space. However, if VoIP isn’t available already, you can easily set up your own system by choosing from a range of providers like bOnline. These providers typically offer cloud-based systems that are quick to install and require minimal hardware – just download the app and away you go. It’s also worth finding a provider that offers a free trial, so you can test everything out before committing.
