Trello helps groups track tasks and organise their work. People from tiny startups to big firms use it daily to share ideas, assign responsibilities, and keep everyone in the loop. Its design revolves around boards, lists, and cards, giving each person a direct view of how projects develop.
A board holds some lists, each showing a step or category. Cards sit within these lists, each one a specific task. Anyone can move cards between lists to show progress, link them to team members, or set final dates.
Trello works across devices and updates in real time. A tweak on one phone or computer appears on everyone else’s right away. That fosters clear teamwork, since no one is left guessing about next steps.
What Do People Use Trello For?
Many use Trello to manage tasks and reduce scattered communication. It can handle product launches, team scheduling, or even personal chores. Boards are flexible, so people can shape them to fit their flow.
Users praise Trello’s neat look. Cards can hold subtasks, files, and chat notes, which means a project leader can open a card and see everything in one place. This setup makes it simpler to keep track of progress and tasks without rummaging through long email threads.
The tool also connects with apps like Slack or Google Drive. Keeping items together limits missed updates or lost documents. This method often shrinks the need for email since most details are shown on the board.
Trello comes with Butler, an automation feature. It takes care of repetitive chores, such as moving cards when due dates pass. That lets teams focus on bigger priorities rather than admin tasks.
How Do You Set Up Tasks?
Starting is quite simple. After you sign up, you build a board for your project and form lists to show different stages. One list might hold new tasks, one for active work, and another for completed items.
Each list contains cards, which represent the tasks. You can name them, assign people, and attach final dates. Some teams label each list after a specific member, so everyone knows who handles each job.
Labels and checklists break tasks down further. Updates happen on the board instead of scattered emails. Dragging a card from one list to another marks progress and keeps everyone in sync.
What Happened In The Trello Data Breach In 2024?
In July last year, a hacker announced that they had stolen private data linked to more than 15 million Trello profiles, causing worry among account holders. One serious issue was the publication of email addresses. They managed this through a security fault in Trello’s public API, then placed the stolen data on a hacker forum. Users soon realised that this breach put them at risk of spam or phishing attempts.
The hacker took large lists of email addresses and matched them with Trello profiles. This made it possible to assemble personal information for each user. Atlassian, Trello’s owner, moved fast to block unauthorised requests through that API, which stopped open lookups from unknown persons.
Still, the leaked material did not vanish once the patch was in place. People should watch for suspicious emails and consider changing passwords to reduce risk. Although the entry point was sealed, caution is wise for anyone who keeps personal data in online project management tools.
The Top Alternatives To Trello
For anyone seeking a different project manager, there are many Trello replacements worth checking. Some well-liked choices are presented in the following list, which covers both free and paid options. Feel free to compare features and pick one that matches your working style…
1. Chanty
Chanty is the number 1 alternative to Trello.
Chanty is a simple tool that supports team chats and task coordination. It provides endless secure text messages at no cost, appealing to groups seeking quick communication and a well-organised workflow. It keeps shared files and discussions in a single space, running smoothly across web browsers and mobile apps so that no one falls behind.
Its setup covers text, audio, and video conversations, along with the option to display a desktop screen for live collaboration. Files and hyperlinks flow easily in the chat, creating a convenient shared environment. Users can manage notifications in a way that suits them, and maintain tasks within a section named Teambook.
Those who deal with code can embed snippets in conversations for others to read directly inside the app. An import function moves old messages from another service, ensuring nothing is lost. A darker theme assists those working in reduced light, and privacy is safeguarded through encrypted data and controlled access. Groups wanting a straightforward collaboration system will likely find Chanty an appealing pick.
2. WorkZone
WorkZone is a project management tool for teams needing more detail than beginner tools have, but without the complexity of high-end solutions. It combines simplicity with strong features, for teams to stay organised and work efficiently. While it doesn’t offer a free version, its advanced features make it a reliable choice for mid-sized and growing businesses.
WorkZone’s project dashboard provides visibility into the progress of tasks across the organisation. Team members benefit from dedicated workspaces and personalised to-do lists, making sure that tasks are clear and prioritised. Users can share files stored in the cloud and leave comments on tasks to keep communication aligned. Integrations with tools like Slack, Google Drive, and DropBox make collaboration easier, and workload reports help manage team capacity effectively.
Other tools such as Gantt charts for project schedules and powerful email notifications make WorkZone a practical solution for busy teams. Though it may not be ideal for startups or small businesses due to its pricing structure, WorkZone delivers strong support and features for teams with complex needs.
3. Asana
Asana is probably the most popular Trello alternative.
Asana is recognised as a straightforward system for handling projects and day-to-day tasks within teams. It is celebrated for a tidy interface and a flexible design, easing the way businesses oversee duties. Groups can assign items, follow updates, and chat together in one spot, which keeps deadlines on track.
The platform offers a choice of views, such as lists, boards, or timelines, based on each person’s preference. More than 50 templates make early setup swift, and automated rules reduce repetitive work. Connections to tools such as Microsoft Teams, Jira, and Dropbox extend its teamwork options.
Its workload feature helps avoid burnout among staff, and there is a tool for monitoring achievements in real time. New teams can begin without payment for up to 15 users, with no limit on tasks. Paid accounts start at $10.99 each month, unlocking more complex functions aimed at larger teams. Asana provides a middle ground between simplicity and adaptability, drawing those who want a well-managed environment without needless effort.
4. Wrike
Wrike is an option for organising tasks and timelines, presenting both free and paid packages that fit teams of many sizes. Its interface can be daunting for newcomers, but those comfortable with advanced platforms often appreciate the depth it delivers. Wrike connects with apps like Zapier, Gmail, and GitHub, allowing teams to reduce unnecessary steps and keep work flowing.
There is also a built-in tool for checking the hours used on tasks, helpful for billing or resource allocation. Team members can set priorities, and the shared feed keeps everyone informed about changes. Real-time data helps managers see activity immediately, aiding them in making choices at a quicker pace.
The free edition suits groups of up to five people, while the Professional plan charges $9.80 per user monthly for a maximum of 10. Larger teams can opt for a plan at $24.80 per user monthly, supporting up to 200 individuals. Wrike’s flexibility and feature set make it an attractive pick for organisations that need something capable of growing alongside them.
5. monday.com
Monday.com adapts to a variety of work processes with its custom templates and multiple view options, including Kanban, timeline, and calendar views. This tool excels in making project management visual and intuitive, helping teams track progress and manage details effectively. It integrates seamlessly with third-party tools, enhancing its functionality without forcing teams to switch between applications.
Monday.com is suitable for a wide range of industries and teams, offering a flexible tool that supports detailed project management and fosters team collaboration in a user-friendly environment.
6. Milanote
Milanote offers a visual way to organise ideas and projects, making it ideal for designers, marketers, and writers who think visually. Users can create notes, manage tasks, and upload files of various types including images and PDFs directly to their boards. The platform simplifies collecting web content with its Web Clipper tool, allowing for quick saving of text, images, and links from the internet.
For teams, Milanote provides a digital workspace where members can collaborate effectively regardless of their physical location, aligning everyone on visual projects through its drag-and-drop interface. This tool is praised by creative professionals for its intuitive design that caters specifically to their needs, helping them to organise their projects and ideas effortlessly.
7. ClickUp
ClickUp is a versatile tool that integrates multiple work processes into a single platform, making it easier to manage any type of work—from simple tasks to complex projects. It offers a variety of views like Boards, Lists, and Gantt charts, catering to different project management styles.
Teams can collaborate through documents, share tasks, and track time directly within the platform, centralizing communication and ensuring that everyone stays on the same page. ClickUp is also known for reducing the need for multiple tools, potentially lowering costs and simplifying the technology stack for businesses aiming to streamline their operations.
8. Stackby
Stackby combines the ease of use of spreadsheets with the power of a database. It allows teams to customise their workflows with over 25 unique column data types and various data views, making it adaptable to many business needs. The platform lets users to automate data entry by connecting columns to external services and pulling data automatically, which saves time and reduces errors.
Stackby is particularly useful for those who need a powerful, yet easy-to-use tool to manage detailed and data-intensive projects, providing a flexible solution that grows with the needs of the business.
9. Project.co
Project.co is designed to consolidate all aspects of project management in one place, focusing on ease of use and client interaction. It supports unlimited projects, tasks, and users even in its free plan, which is especially appealing for businesses looking to manage their operations without financial strain.
The platform facilitates direct collaboration with clients, providing tools for communication, file sharing, and feedback within a single environment. Project.co stands out for its client-first approach, so that both teams and their clients have a seamless experience managing projects together, enhancing overall satisfaction and efficiency.
